TBI Event Information Form - Form

MAIN CONTACT INFORMATION

* Committee or Affilitate Name Requesting Space

* Contact person for meeting or event

* Email address for Confirmation

Best contact number

PROGRAM INFORMATION

Name of event/program/meeting

* Date requested

* Is this date already on the calendar?

* Event Time

For example: 9-11:30AM is the duration of the program.

Time requested (Please include set up and clean up times)

For example: 9-11:30AM is the duration of the program. 8:30-12pm is the time requested to include set up and clean up time.

We are asking that you provide as many details about the event/program as possible in order for us to provide the best support possible. Please include information such as:

Who your target audience is (ie. families, adults)
What kind of program this (ie. worship, fundraiser, meeting)
Do you need people to register and if so is there a cost
Are there specific things you would like to highlight about the program

If you do not have this information, please list who we can contact that will know these items?

* Please provide as many details of the program/event/meeting as possible

eg. Who is the target audience? Is at the Temple? Is there a cost? A description of the event. Any other important information that would be helpful in creating publicity and marketing.

* Will this event be at the Temple or off-site?

Anticipated number of attendees

* Will you need someone to open/close the building for you?

Security

Please confirm that you contacted your Vice-President in liaison with Professional Staff and the Chair of the Safety and Security Committee regarding your security plan for this program/event.

Preferred Space

(Your request is not a guarantee of that space, but we will make every endeavor to give you your preferred space.)

Preferred Space (Secondary Space)

(Your request is not a guarantee of that space, but we will make every endeavor to give you your preferred space.)

Please upload a room layout picture for your preferred space.

Download room layout sheets here:

Mendelsohn Hall
Cohn Library
Sanctuary
Full 1st Floor

(For other spaces, please contact Rebecca Lieber)

ADDITIONAL EVENT DETAILS

Other specific items needed in space

Do you need an online sign up created?

If yes, please contact Rebecca rebecca@tbiskokie.org with detailed information.

Will there be food at this event/meeting?

Food Chairperson Name

(Name of the person responsible for food, ordering, etc.)

Coffee Service for how many?

Please Select OneNoYesPlease note: There is a $35 fee associated with Coffee Service for any non-TBI events.

Set Up Needs

Please include what you will need for set up (item & quantity) from list below:

60” Rounds
8’ Rectangle Tables (seats 10)
6’ Rectangle Tables (seats 8)
Folding Chairs
High Chairs
Cafe Tables
Card Tables
Pole Table
72’’ Round White Paper Tablecloths
54’’ x 108’’ Long White Tablecloths

Paper & Plastics Goods

Please include what paper & plastic goods you will need for your program (items and quantity) from the list below:

Large Compostable Plates
Small Dessert Compostable Plates
Compostable Bowls
9 oz Compostable Cold Cups
10 oz Crystal Clear Tumblers
3.5 oz Kiddush Cups
5.5 oz 1 Piece Wine Glasses
Compostable Hot Cups
Luncheon Napkins
Dinner Napkins
Compostable Forks
Compostable Knives
Compostable Spoons

China, Crystal, Flatware

Please include what china, crystal, or flatware you will need for your event (items & quantity) from the list below:

Large Dinner Plates
Small Salad/Dessert Plates
Cups & Saucers
4.5 oz Wine Glasses
6 oz Fluted Champagne Glasses
12 oz Water Glasses
11 oz Stem Water Glasses
Carafes
Individual Coffee Pots
Water Pitchers
Sugar Bowls
Creamers
Teaspoons
Large Dinner Forks
Small Salad/Dessert Forks
Knives
Salt & Pepper Shakers
Serving Utensils

Other specific items needed in space - Food

Caterer Name

What time is food being delivered?

POST EVENT/CLEAN UP

Please indicate below who the point person is for clean up post event and if there are any special needs for the clean up process ie. washing table cloths, putting away and storing items.

* Who is in charge of the post event clean up?

Please let us know if there are any specific cleanup needs ie. washing table cloths, putting away and storing items.

* Please note and initial acknowledgment that the requesting individual, committee or affiliate is responsible for all clean-up of event or meeting space required above normal custodial attention, specifically to include removal and/or storage of all event-related decorations and/or other materials.